2nd International Conference on Innovations in Mechanical, Robotics, Computing and Biomedical Engineering

Author Guidelines and Policies

General Guidelines to Authors

The following instructions assist authors in preparing and submitting manuscripts to ICIMRBE’26 – 2nd International Conference on Innovations in Mechanical, Robotics, Computing and Biomedical Engineering, organized under the IEEE Kerala Section. Authors are requested to read all instructions carefully before submission.

Originality of Submitted Papers

• Papers must present original, unpublished research not under review elsewhere.
• All submissions are subject to the IEEE anti-plagiarism policy.
• Authors are solely responsible for the originality of the content.
• Any form of plagiarism will result in immediate rejection.

Paper Submission Guidelines

• Papers must follow the IEEE standard two-column conference format (A4 size).
• Manuscript length: 6 to 8 pages, including figures, tables, and references.
• Literature-review-only papers are not permitted.
• Papers exceeding 8 pages will be rejected without review.
• Submissions must be anonymous (no author names, affiliations, acknowledgments).
• Page numbers should not be included.
• Manuscripts not strictly following IEEE format will be rejected without review.

Paper Upload and Submission System

• All papers must be submitted in PDF format via the Microsoft CMT system.
• Authors may need to create a CMT account before submission.
• During submission, authors must provide:
  • Paper title
  • Abstract (maximum 250 words)
  • Relevant keywords
• The Microsoft CMT service is used for managing the peer-review process and is provided free of charge by Microsoft.

Manuscript and Submission Guidelines

Authors are required to follow the following manuscript guidelines:

• Submitted manuscripts should be structured as technical papers. They must represent original unpublished research that is NOT currently under review for any other conference or journal.
• Manuscripts submitted must be eight pages; single-spaced, double-column pages using 10-point size font on 8.5×11 inch pages (IEEE conference style), including figures, tables, and references.
• The IEEE conference style templates for MS Word and LaTeX provided by IEEE eXpress Conference Publishing are available for download. See the latest versions here click here. Papers not following the style guidelines may be rejected without review.
• Electronic submissions must be in the form of a readable PDF file.
• Submitted manuscripts will undergo mandatory plagiarism screening as per IEEE guidelines. Papers violating ethics will be desk-rejected and the parent organizations of all the authors informed.
• All submitted manuscripts will be reviewed by the Program Committee under a double-blind review process
  • Submitted papers should NOT list any author names, affiliations or any other personally identifiable information.
  • As an author, you should NOT identify yourself or your organization in the paper, either explicitly or by implication (e.g., through the references or acknowledgments). References to your own work should be in the third-person.
  • Submissions will be judged on correctness, originality, technical strength, significance, potential impact, quality of presentation, and interest and relevance to the conference scope.
• The author list and order at the time of submission is considered final – no co-authors can be added or removed or re-ordered after the submission deadline or upon acceptance (no exceptions).
• Submitted manuscripts that DO NOT follow these guidelines (i.e., do not meet the size, formatting, and anonymization requirements ) will be rejected without review.
• Paper may be accepted for the track it is submitted in.
• Upon paper acceptance, at least one author must register for the conference and present the paper. Every accepted paper must have an individual author registration.
• As per IEEE policy, authors of every published paper needs to sign a copyright transfer agreement. The instructions for the copyright agreement will be shared with the author after acceptance of the paper.
• All manuscripts must be submitted through the submit button given at bottom of page
  • Acknowledgment: The Microsoft CMT service was used for managing the peer-reviewing process for this conference. This service was provided for free by Microsoft and they bore all expenses, including costs for Azure cloud services as well as for software development and support.
• All accepted and presented papers will be submitted for inclusion into IEEE Xplore, subject to meeting IEEE Xplore’s scope and quality requirements.

IEEE templates are available at: IEEE Conference Templates

Review Process

• Mandatory plagiarism screening as per IEEE guidelines.
• Double-blind peer-review process.
• Authors must not identify themselves or their institutions directly or indirectly.
• Papers are evaluated based on originality, technical quality, significance, presentation quality, and relevance.
• The author list and order at submission time is final.

Acceptance and Registration Policy

• Papers may be accepted as Regular Papers.
• At least one author must register and present the paper.
• Each accepted paper requires an individual author registration.

Publication Policy

• All accepted and presented papers will be submitted for possible inclusion in IEEE Xplore.
• Inclusion is subject to:
  • Successful peer review
  • Conference registration
  • Paper presentation
  • Compliance with IEEE formatting and copyright requirements

Camera-Ready Paper and Copyright

• Prepare the final manuscript strictly using the IEEE conference template.
• Validate the final PDF using IEEE PDF eXpress™ (mandatory).
• Maximum length of final manuscript: 8 pages.
• Upload the IEEE Xplore–compliant PDF through CMT for the respective track.
• Complete the IEEE Electronic Copyright Form (eCF).
• Complete conference registration with payment before camera-ready submission.
• Failure to comply with the IEEE template or PDF eXpress requirements will result in non-inclusion of the paper in IEEE Xplore.

Resources:
IEEE Conference Templates
IEEE PDF eXpress

Author Declaration

• The manuscript complies with all IEEE and ICIMRBE’26 guidelines.
• The work is original and free from plagiarism.
• The paper follows IEEE formatting standards.
• Non-compliance may result in rejection at any stage.

Acknowledgment:
The Microsoft CMT service is used for managing the peer-review process for this conference. This service is provided free of charge by Microsoft, including support for Azure cloud services and software development.